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Green Genius companies that develop and operate projects of solar, biogas, wind and hydrogen energy (further referred to as We, Green Genius) respect your privacy and are committed to protecting it by complying with this Candidate Policy. Our personal data processing is subject to EU General Data Protection Regulation (GDPR) and applicable national laws.
In this Candidate Policy you will find information about processing your personal data. We are committed to being transparent by providing clear information about what personal data we process about you, the purposes of the processing, the retention periods of the personal data, as well as the legal basis for the processing and any other information that we are required to provide under applicable law.
You may find contact details of all Our entities on our websites: www.greengenius.com.
What are the purposes of your data processing?
We process your personal data for the purposes of administrating the recruitment process that includes inter alia a follow-up on your application, create a candidate profile and for communicating with you in an appropriate manner (e.g. inviting you to an interview), keep your CV and/ or share it with other interested and related companies (only with your separate consent).
What data do we process?
In connection with your application and the recruitment process, we will collect, use and store the following persona data:
Name, surname, contact details (email, phone number), employment history, education history, languages, salary expectations, other skills relevant for the position you are applying for, results of tests and/ or practical tasks, attachments to the application (optional), URL link to social media accounts, photos (optional), application process data (e.g. number of applications, interview dates, notes, notifications), communication data (e. g. email address, email content), preferred work and/ or working hours.
In some cases, depending on the position you have applied for, we may ask you for additional information, e.g., about your driver’s license, if you agree to work on shifts etc.
Submitting the application is voluntarily, however if you choose not to provide your personal data, you cannot participate in the recruitment process.
What are the legal grounds of your data processing?
We process your personal data in the first instance on the basis of your expressed consent (Section 6 (1) (a) of the GDPR) for the purpose of assessing the suitability of your application, organizing the selection process and informing you about other recruitment opportunities.
You can withdraw your expressed consent at any time on the recruitment platform or by notifying Us separately in writing.
We may also process your personal data on the following grounds:
How do we collect information about you?
We may collect personal information about candidates from the following sources:
How long do we process your data?
The retention period of the data is no longer than 3 months after the vacancy that you have applied for is closed.
If you are not applying for the specific open vacancy, we will store your data for six months. If during this period we won’t find any suitable position for you to offer, your resume will be permanently deleted.
In case you give your consent to participate in the future recruitment processes for a different vacancy, we will store your personal data for no longer than 18 months starting from the moment, when we receive the consent.
In cases when we are receiving information about you other than direct application, e.g. from a person who referred you, and you didn’t provide consent within 30 days, after this period your personal data will be deleted.
To whom personal data is disclosed?
We may disclose your personal data to our data processors, e.g. the service providers of IT maintenance services etc.
Because we use Workable candidate selection platform, to simplify the selection process, Workable Software Limited and its subcontractors may have access to candidates’ personal data when providing their services. Workable act as our data processor.
We may transfer your personal data to the relevant public authorities entitled to check compliance only at their request and/or, if necessary, defend the legitimate interest of the company before the state or judicial authorities.
With your separate, expressed consent, we can share your data with other companies of Modus group.
How do we ensure the security of your data?
We process your personal data responsibly and securely in accordance with our internal personal data policies and appropriate technical and organizational measures, including protection against unauthorized or unlawful processing of data and against accidental loss, destruction, damage, alteration, disclosure, or any other unlawful processing.
We follow the following basic principles of data processing:
The data we collect from you and process using Workable’s Services may be transferred to, and stored at, a destination outside the European Economic Area (“EEA”). In particular, your data may be accessible to i) Workable’s staff in the USA or ii) may be stored by Workable’s hosting service provider on servers in the USA as well as in the EU.
The USA does not have the same data protection laws as EEA. A Data Processor Agreement has been signed between Workable Software Limited and its overseas group companies, and between Workable Software Limited and each of its data processors. These data processor agreements are designed to help safeguard your privacy rights and give you remedies in the unlikely event of a misuse of your personal data.
What rights do you have?
Under the General Data Protection Regulation you have a number of important rights free of charge. Those rights include:
To carry out mentioned rights please provide written request to us or to Data protection officer with the contact information mentioned below.
You also have the right to make a complaint to the State data protection inspectorate (http://www.vdai.lrv.lt) if you believe that the processing of personal data by us does not comply with applicable legislation.
How can you contact us?
If you have questions about the processing of your personal data, requests or if you would like to give us feed-back, please contact:
UAB „Green Genius“, registration number – 301557546, address: Ozo g. 10a, Vilnius, phone number: +37063433139, email address: firstname.lastname@example.org
Data protection officer: email@example.com.
How often do we make review Candidate Policy?
We keep our Candidate policy under a regular review. This Candidate policy was last updated on 4th of July, 2022.
The older version can be accessed here: https://apply.workable.com/modus-group/gdpr_policy/?lng=en